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These Aren’t Your Average Administrative Tasks

Posted by OfficeTeam on September 2, 2014 at 9:49 AM

weird_administrative_tasksAnyone who’s worked in the administrative field for a while knows that a typical workday is anything but predictable. But have you ever been asked to mail a box of dirt? Hear about the strange administrative tasks your peers have had to do in the course of their jobs.

Being an administrative professional means being a master juggler. You work to keep the office organized, ensuring that processes run smoothly and efficiently. For administrative assistants, executive assistants and other professionals, typical administrative tasks include fielding and screening phone calls, entering data and creating reports. But their roles don't stop there: They're often called upon to go above and beyond the tasks in their job descriptions, handling one work request after another.

Topics: Infographic, Office Culture, Research, Office Humor, Office of the Future

Why Temporary Employees Rock and You Should Hire Them

Posted by Michelle Johanson on August 28, 2014 at 7:55 AM

temporary_employeesWhen reviewing resumes, chances are, you look for a stable work history. However, as you evaluate the job records further, could you be making a mistake and eliminating some terrific candidates based on misconceptions?

Let’s face it, employers are hesitant to hire a job-hopper – someone who may just accept a full-time job, get all they want from that job and then quickly move on. So, managers look for candidates who’ve shown they stopped for a while at previous employers. When you’re evaluating work histories on resumes, make sure you’re not discounting those who've been temporary employees.

Topics: Hiring, Management Advice

Salary Scoop: Office/Facilities Manager

Posted by Judy Velasquez on August 27, 2014 at 8:21 AM

OT_0814_IMG_500_OfficeManager_NAM_ENGSometimes referred to as a Jack-of-all-trades, the office manager (also known in some companies as the facilities manager), is responsible for a variety of duties, such as coordinating various office support services, purchasing, vendor management and building administration. Learn more about this interesting job!

With varied responsibilities, an office manager’s day is not routine, which can make the job exciting and rewarding.

Topics: Salary Trends, Salary Scoop

Can You Believe What Your Administrative Assistant Job Used to Entail in the 1940s?

Posted by Robert Hosking on August 25, 2014 at 7:09 AM

administrative_assistant_retrospectiveIf you looked at the role of the administrative assistant 70+ years ago, chances are you’d shake your head in amazement. So much has changed, beginning with the job title.

The administrative profession has certainly seen its share of changes since the 1940s. Back then, manual typewriters were an essential for support staff. Today, typewriters are considered dinosaurs, relics rarely found in any office. Administrative staff are expected to master far more complex tools to perform their jobs effectively now.

Topics: Office Culture, Career Advice

3 Questions to Always Ask When Writing a Job Description

Posted by OfficeTeam on August 22, 2014 at 8:02 AM

job_descriptionYour office manager has just given notice. You’re always sorry to see valued employees go, but there’s no time to waste when they do. If you decide hiring a replacement is the best course of action, the first step in attracting and retaining an experienced professional is to write an effective job description.

A job description serves two primary roles: It ensures that applicants understand the job, and it clearly communicates to employees what their position entails.

Think of writing a job description as creating a blueprint. If you draft it well, the subsequent pieces of the hiring process will fall into place more easily. The most important traits of a good job description are accuracy and clarity.

Ask these three questions before you start writing job descriptions:  

Topics: Hiring, Management Advice, Office of the Future

4 Mistakes That Could Cost You the Job Offer

Posted by OfficeTeam on August 20, 2014 at 8:18 AM

job_offerSecuring a job offer may feel like the last step in landing a position, but until the deal is signed and you're at the company on your first day of work, there are no guarantees. Make sure you don't make these four common mistakes before joining an employer.

You’ve just received a job offer and you’re feeling confident about the future. Now you have a chance to prove yourself and begin your meteoric rise to the top. But hold on. At this stage of the game, it’s important not to get ahead of yourself.

Topics: Job Search

PowerPoint Tips: 15 Shortcuts You Should Be Using

Posted by OfficeTeam on August 18, 2014 at 9:13 AM

powerpoint_tipsLooking for an easier way to create or update a Microsoft PowerPoint presentation? Here are 15 shortcuts that can streamline your work.

Don’t let clicking your mouse and looking in the toolbar interfere with your creativity or stall your presentation. The right PowerPoint tips can help you put together and present your next deck much more efficiently.

Here are 10 useful shortcuts for creating your PowerPoint deck:

Topics: Tech Tips

What's in a Name? The Importance of Accurate Job Descriptions

Posted by OfficeTeam on August 14, 2014 at 7:17 AM

office_of_the_future_job descriptionsCreating job descriptions might seem simple enough, but the fact is, doing it well can be tricky. Job descriptions are the foundation of the hiring process, so it's crucial they’re constructed thoughtfully. Taking the time to craft an accurate, informative job description can pay off tenfold.

OfficeTeam and the International Association of Administrative Professionals teamed up on Office of the Future, a new research project examining how changes in the workplace are impacting administrative staff. In the first phase of the campaign, we’re taking a look evolving job descriptions and job titles.

Topics: Infographic, Hiring, Research, Management Advice, Office of the Future

Go Ahead and Laugh: The Value of Humor in the Workplace

Posted by Michelle Johanson on August 13, 2014 at 8:40 AM

humor_in_the_workplaceLet’s face it: The office can be a stressful place, full of deadlines, changing demands and diverse personalities. A great way to break up the tension is with a laugh. Comedy at work can be dicey, though, but there are ways to enjoy appropriate humor in the workplace. Here’s how.

After a busy day with work and kids, I love to wind down with a great comedy on TV. It takes my mind off of the issues of the day and leaves me feeling recharged. Sometimes, it even changes my perspective on situations entirely, encouraging me not to take life so seriously.

Topics: Office Culture, Office Humor

Turning Back Time: How Childlike Qualities Help You in Work Situations

Posted by Judy Velasquez on August 11, 2014 at 9:34 AM

childlike_qualities

Would things I used to do when I was young apply in my career path today? I think so, as long as I remember this career advice: Stop – Reflect – Simplify – Respond. Learn how this strategy might benefit you, too.

I remember my days as a carefree child. During the summer, I met up with friends, went on family road trips, ate ice cream almost every day, and lazily passed the time away reading, drawing or just doing nothing. It was such a happy-go-lucky time of my life that I sometimes reminisce about it when my days get hectic and stressful.

Thinking back to my childhood, I realize I miss the things I did then but can’t do now as an adult.

Topics: Career Advice